Here’s Health is an Irish retailer that provides a wide range of top-quality Natural Products allied with the best advice in Nutrition, Healthy lifestyle, Natural Remedies and Wholefoods.

Financial Systems Transformation

The client was using Sage 50 (on premise) for a number of years and was looking for a more efficient and automated cloud solution. Having discussed their needs we recommended implementing Xero along with a range of applications to create an eco-system that best suited their business needs. This implementation would provide real time access to financial information from anywhere and multi-user access making it easy to collaborate with their team and accountants. We implemented Hubdoc which increased productivity and reduced the time it takes to process purchase invoices and supplier payments. We also linked their ecommerce platform to Xero to facilitate an automated transfer of data.

We provided tailored training to Here’s Health to assist with the transition from Sage to their new eco-system. We continue to support them with any queries as they arise to ensure they continue to enjoy the full benefits of their new system.

Flexible Short-Term Secondment

As the decision to migrate to Xero was made a few weeks into the financial year, we were able to quickly deploy a senior accountant from our team of Xero experts to support the internal finance team to bring all financial transactions up to date on Xero. This support allowed them to focus their attention on adapting to the new system and to attend practical training sessions with our Xero implementation team.

Short-Term Finance Outsourcing Provider for Cork City FC

Cork City FC are a League of Ireland soccer club.

While recruiting for an in-house bookkeeper, the client needed a short-term resource solution. They approached Crowleys DFK to manage their day-to-day finance function until a permanent hire.

Initial Review

At the start of the engagement, we carried out a comprehensive review of the organisation’s financial processes and procedures. During this review, we identified opportunities to automate work processes.

Financial Systems Developments and Transformation

Following our initial review we introduced time-saving technological solutions for bank payments (Parolla), debt collection, bank feeds to Xero and the automation of their fixed asset register and monthly depreciation calculations.

Temporary Outsourced Finance Function 

In our role as their short-term finance outsourcing provider, we handle tasks such as processing sales and purchase invoices, managing bank reconciliation, maintaining the general ledger, conducting monthly balance sheet reconciliations, preparing monthly management accounts, and generating weekly debtors and creditors reports. The organisation has a tailored technology driven solution in place which seamlessly integrates Xero with Shopify, Hubdoc, Parolla, and live bank feeds.

Our payroll team manages their weekly payroll needs and undertake special assignments as requested. This includes preparing payroll forecasts and providing insights on projections.

Benefits to the Client

  1. Our outsourced cost-effective technology driven solution provides the management team with real time financial data and financial insights to support them to drive strategy and growth.
  2. Improved financial work practices have reduced the time spent by management dealing with financial queries which allows them to focus their efforts on their core business activities.
  3. The organisation can now track the investment required for each team following the introduction of departments on Xero.
  4. As part of the annual Club Licensing process, the Football Association of Ireland (FAI) requires submission of detailed financial information for each club. Our outsourced solution ensures our client has the relevant information available to them to complete the annual FAI Club Licensing submissions while adhering to the strict deadlines enforced by the FAI.
  5. At the end of our assignment, we will provide the necessary support and training to onboard their new in-house bookkeeper.